Virtual Exhibitions – Rules and Guidelines

To maximise the chances of holding successful virtual exhibitions , and to ensure fairness, please note the following points:
  • Members can submit photos of a maximum of 3 pieces of artwork (can be paintings, sketches, photographs, sculpture, textiles, written work, music, etc).
  • There is no submission fee.
  • Items should not show a sale price. If the first virtual exhibition is a success, we may try showing items for sale next time.
  • Ideally each file should be named: “Artist Name – Title”. For example “Rhys Jones – Blue Pig in Field”.
  • If the photos are taken on a phone it may not be possible to change the filename, so please include the detail in your email, making it clear which Title relates to which image.
  • Short items of poetry or prose can be submitted as a single page, either as an MS Word file or an MS PowerPoint file. 
  • Music or spoken word items can be submitted as audio files or short video files.
  • Optionally, you may add one sentence of narrative. We reserve the right to shorten any sentences that are too long!
  • Please email the files to Rhys Jones at You can send all the files on a single email, or send multiple emails.
  • Each submission will be acknowledged.
  • The exhibition will be added to a new page on the website which will remain invisible until the 15th July.
  • The cut off is 11pm on Friday 10th July. Entries received after that time will be ignored.
  • Depending on the number of entries, we may not be able to include all the items, but we guarantee that at least two images will be included for every member. Any that are held back, will be placed at the top of the list for our next Virtual Exhibition.
During the Zoom session on the 15th July, we will enlarge every image. The name of the artist, the Title, and any short notes will appear on the screen usually above the image. 
When the exhibition opens to the public, people may add comments to the page. All comments will be moderated before publication.
At the risk of teaching people to suck eggs, here are a few tips on taking photos:
  • Photos taken on mobile phones are perfectly acceptable
  • Place the artwork on a table or easel, so it is as near vertical as possible.
  • Ensure the camera is in the same vertical plane as the artwork. Check the screen or viewfinder to get the frame straight and the sides as parallel as possible.
  • The artwork can be of any size, as long as you can take a photograph.
  • Aim to nearly fill the frame with your artwork. We can crop off any unnecessary space at the edges.
  • Sculptures or textile works can be taken at any angle that shows the item at its best.
  • Use natural light. Place the item near (opposite?) a window to ensure even and soft lighting. Be careful to avoid shadows.
  • Flash units (especially on mobile phones) create very harsh light which only reaches a short distance. Flash can also create distracting reflections.
  • Check that the camera focus is on the correct place. Cameras often focus on whatever is nearest to the lens so remove any adjacent objects such as flower vases, books, etc
  • Don’t worry if your photo looks poor. As long as you send it in good time we can either enhance it with software or email you with improvement suggestions.
For written work:
  • Please type onto a single page using either MS Word or MS PowerPoint. Your submission will be converted to a JPG file so that it becomes a “photograph”.
  • Use a font such as Arial and a size of about 12 point. Smaller lettering will allow you to place more on the page but it may not be readable.
  • Optionally, the written piece may be accompanied by an audio file or a short video file.
We look forward to receiving your submissions. Send them by email to Rhys Jones at